Have you ever lost a file?
We all have. Starting over on something that you’ve been working on is a terrible feeling.
Now imagine a lightning strike or a flood takes out your server, or worse, something catastrophic happens to the building. All the information on which you’ve built your business is gone.
As Darren Clark is fond of saying, “I don’t care what happens, if I have a solid backup, I can recover from anything.”
Data backups are critical for small businesses, not only from a disaster recovery point of view, but for your piece of mind. Next to the emergency response plan, which contains the steps that need to be taken to make sure everyone is safe, having a business continuity plan is essential, and backups are a key component in resuming operations following any disaster.
The 3-2-1 Backup Rule
In order to keep your data safe through almost any failure scenario requires a process, planning, and a little paranoia. Imagining disaster scenarios isn’t fun for most people, but we IT people see these situations all the time, so we don’t have to imagine them. And from all this experience, the industry has come up with a strategy for multiple backups. In our love of acronyms, we call it the 3-2-1 Backup Rule.
Wait, backups for backups?
Yep. And here’s how it works.
3 Copies of Your Data
2 Different Mediums Stored Locally
1 Copy Stored Off-Site
Why Do We Have 2 Onsite and 1 Offsite?
The thing you want to remember is that backups are for more than disaster recovery. Fires, earthquakes, and alien attacks aren’t the only events that could require access to a backup. Less severe things like hard drive crashes, accidentally deletions, and a shootout between international spies in your waiting room might require you to go to that backup for a quick restore. In these cases its handy to have a backup on a server or external drive that can be easily accessed. But should Godzilla stomp on your building while duking it out with Kong, those local backups probably aren’t gonna make it. In those cases, having that offsite backup means everything!
You Have a Part to Play Too!
A successful backup is the most vital step in preventing a network disaster, but we can’t do it without you!
In order for the computers to be backed up, PLEASE follow these four simple guidelines:
- Leave the Computer on when you work – if it’s powered off, it can’t be backed up
- Close all files when you finish for the day – if the file is open it will not be backed up
- We schedule backups to begin at 7pm – if you work later than that, let us know
- When you go on vacation drop us a line and we’ll adjust our backup schedule
With you’re help, and the 3-2-1 Backup Rule, not even a zombie apocalypse will be able to stop you from resuming operations…so long as you don’t get bitten.
I’ve always had a love of working with technology, being fortunate enough to have grown up with a grandfather who taught me how to fix things for myself and not be afraid to jump in and get my hands dirty. Over the last three decades, I’ve worked as a technician, trainer, technical writer, and manager in small business, enterprise organizations, and government. In addition, I’m an author, having published multiple works available online and in print. You can find my creative work at https://WritingDistracted.com